Filters

The initial selection of users can be reduced further, with the Filter component. Users can be removed based on their group membership, their email domain or their product activity. Filters can be combined together to achieve your automation goals:

1. Group Membership Filter

2. Exclude Group Members

3. Filter Users by Email Domain

4. Product Activity Filter (coming soon)

Group Membership Filter

This filter will only keep users if they are within at least one of the selected groups.

Exclude Group Members

This filter will remove users if they are within at least one of the selected groups.

Filter Users by Email Domain

This filter will only keep users if they their email domain partly contains or exactly matches what has been entered.

When using the Domain Contains field, any users with a partial match to the email domain entered will be kept. e.g. adding smol would match all users with smolsoftware.com, smolsoftware.com.au and smol.com.

When using the Exact Domain field, any users with an exact match to the email domain entered will be kept. e.g. adding smolsoftware.com would only match users with smolsoftware.com emails domains.

When using both the Domain Contains field and Exact Domain field, the fields will be treated as OR when selecting users. e.g. Domain Contains = gmail OR Exact Domain = smolsoftware.com

Use the Exclude Mode toggle, to exclude users with that match the domain criteria. e.g. Exclude + Exact domain = smolsoftware.com will remove any selected users smolsoftware.com email from your current selection criteria.

Product Activity Filter (coming soon)

This filter will only keep users who have access to the product selected AND have no recorded product activity for the number of days selected.

Simple Filter Combinations

Combining filters will progressively remove users from your original selection component. For example:

1. Choose 'Select Users by Email Domain'. Configure the component users to select all users with a .com.au in their domain.

2. Select a filter 'Exclude Group Members' with the group 'org-admins'. To remove any organization admin users from the list of users.

3. Select 'Product Activity Filter', for Confluence and set the inactive days to 60.

4. Select 'Add Users to Groups' as your action, and add users into a group called 'Marked for removal'

5. Select 'Create Live'

Only Users who have a an email address with a .com.au prefix + who are not organization admins, + who have been inactive in confluence for 60 days or more, will be added to the group 'Marked for removal'

Advanced Filter Combinations

After creating a simple filter combination, customers can use the workflow diagram, to navigate to a previous component, and create a new filter or action branch. Allowing for large complex rules that perform multiple actions.

Got a question? Check out our FAQs or email us at [email protected]